Water Cooler Dispenser: Benefits, Tips and Fixes

Posted by Michael Beatham on

In our quest for healthier living and better hydration, the choice of water we drink plays a crucial role. That's where water cooler dispensers come into the picture, offering a convenient way to access cold, ambient, or hot water at the push of a button. Whether it's for a refreshing glass of water, a hot cup of tea, or preparing a quick meal, having a water cooler dispenser has become an essential part of modern homes and offices.

We understand the importance of not just any water, but quality water that tastes great and supports our health goals. With a variety of options available, from countertop models to freestanding units, finding the right water cooler dispenser can significantly enhance our daily water intake, ensuring we're well-hydrated and ready to tackle our day with vitality.

Why You Need a Water Cooler Dispenser

When it comes to maintaining a healthy lifestyle and ensuring easy access to water, investing in a water cooler dispenser can be a game-changer. Below, we'll dive into the primary benefits of having a water dispenser at your disposal.

Convenient Access to Refreshing Water

First and foremost, water coolers offer the ultimate convenience by providing instant access to cold, ambient, or hot water. Gone are the days of waiting for the kettle to boil or for the refrigerator to chill a pitcher of water. With a water dispenser, refreshing water is available at the push of a button, ensuring that you and your loved ones or colleagues can stay hydrated without any hassle. This convenience supports a steady consumption of water throughout the day, which is crucial for overall well-being.

Promotes Hydration and Health

Staying adequately hydrated is essential for our health. It aids in digestion, helps maintain clear skin, supports kidney function, and enhances cognitive performance. Water coolers serve as a constant reminder and motivator for us to drink more water. By making hydration an easy and accessible part of our daily routine, we're more likely to meet our daily water intake goals. This is particularly important in environments that demand high levels of focus and energy, such as offices and gyms.

Saves Time and Money

Believe it or not, having a water dispenser can lead to significant time and cost savings. On the time front, the convenience of having immediate access to hot or cold water cuts down on trips to the store for bottled water or constantly refilling and waiting for water to chill or boil. Financially, investing in a water cooler dispenser can save us money in the long run. Instead of purchasing countless bottles of water, a one-time purchase and minimal maintenance can serve us for years. This is especially significant for offices or households looking to cut down on expenses without sacrificing quality or convenience.

Environmentally Friendly

Lastly, water coolers are an eco-friendly choice. By reducing the reliance on single-use plastic water bottles, we're contributing to less plastic waste and pollution. Many water dispensers use refillable containers or are connected directly to the water supply, minimising plastic usage. Additionally, some models feature energy-efficient cooling and heating methods, further reducing our carbon footprint. Making the switch to a water dispenser is a step towards more sustainable living and working environments, aligning with our growing awareness and commitment to protecting the planet.

Incorporating a water cooler dispenser into our homes or workplaces is more than just a matter of convenience or a luxury addition. It's about making a conscious choice towards better hydration habits, cost savings, and eco-friendly practices.

Factors to Consider When Choosing a Water Cooler Dispenser

Choosing the right water cooler dispenser for your home or office involves considering several key factors. We'll guide you through what to keep in mind to ensure you select the best water dispenser to meet your hydration needs.

Type of Water Cooler Dispenser

There are several types of water dispensers available on the market, each catering to different needs and preferences. Freestanding models are popular for their large capacity and versatility, offering both hot and cold water options. Tabletop water coolers, on the other hand, are more compact, perfect for small spaces but might have a smaller capacity. Bottleless water dispensers connect directly to a water line, offering unlimited water supply without the need for bottle replacements. We strongly recommend evaluating your space and usage requirements before deciding on the type of water dispenser.

Size and Capacity

The physical size of the water cooler dispenser and its water capacity are crucial factors to consider. For larger offices or homes with high water consumption, a larger capacity water cooler will reduce the frequency of refills or bottle changes. Conversely, for those with limited space, a compact dispenser might be the better choice. It's all about balancing your space with your hydration needs.

Filtration System

Water quality is a top priority for us all. Many water dispensers come equipped with built-in filtration systems to remove contaminants and improve taste. The Vitality filter, for example, is compatible with certain models and ensures you're drinking clean, high-quality water. Remember, the effectiveness of the filtration system and the need for periodic filter changes will influence your dispenser choice.

Maintenance and Cleaning

Regular maintenance and cleaning are essential to keep your water dispenser in optimal working condition and to ensure the water you're drinking is safe. Look for models that are easy to clean and maintain, and check whether the manufacturer provides clear guidelines for these processes. Some water coolers have self-cleaning features, which can be a significant advantage for those of us looking to save time.

Energy Efficiency

Water coolers can vary in their energy efficiency, impacting both the environment and your electricity bill. Opting for an energy-efficient model is not only a more sustainable choice but can also provide cost savings in the long run. Check for energy ratings or certifications when comparing water dispensers.


Your budget will inevitably play a role in your decision-making process. Water coolers can range from relatively inexpensive tabletop models to high-end bottleless systems. While it might be tempting to go for the cheapest option, we recommend considering the long-term benefits and potential cost savings of choosing a higher-quality model that meets your specific needs. Think about the cost of replacements, energy usage, and water consumption when setting your budget.

Different Types of Water Cooler Dispensers

When looking for the perfect water cooler dispenser for your home or office, it's crucial to understand the various types available on the market. Each type offers unique benefits and is designed to meet specific needs. Let’s dive into some of the most popular types of water dispensers.

Bottled Water Dispensers

Bottled water dispensers are among the most common types you'll find. These dispensers rely on large bottled water, typically 18.9 liters, which are placed on top of the unit. They're incredibly versatile and can be placed anywhere there's room since they don't require a direct connection to a water line. Bottled water dispensers come in two varieties: top load – where the water bottle is visible and serves as the water source, and bottom load – where the bottle is concealed within the base of the unit, offering a sleeker appearance. They're ideal for both homes and offices that lack access to a clean direct water line or prefer the taste of bottled water.

Bottleless Water Dispensers

Bottleless water dispensers, also known as point-of-use dispensers, connect directly to a water supply. These types of water dispensers eliminate the need for bottled water, making them an eco-friendly and cost-effective option. They often come equipped with advanced filtration systems, including reverse osmosis, to ensure the water is clean and safe to drink. Bottleless dispensers require installation and access to a water line, which might not be feasible in all settings but are perfect for locations with high water consumption and a need for continuous access to water.

Countertop Water Dispensers

Countertop water dispensers are compact units designed to sit on a countertop, making them ideal for small offices or kitchens with limited space. These can be either bottled or bottleless, depending on the model. Their compact size does not diminish their efficiency; they still provide hot, cold, or room-temperature water based on the user's preference. This type is perfect for those who need the convenience of a water dispenser but don't have the space for a freestanding unit.

Bottom Load Water Dispensers

Bottom load water dispensers offer a twist on the traditional bottled water dispenser design. Instead of lifting heavy water bottles over the top of the dispenser, the bottle is loaded into the bottom of the unit, making it more accessible and reducing strain. These units are particularly popular in offices and homes with elderly or individuals who find lifting difficult. They also tend to have a more aesthetically pleasing design, as the water bottle is hidden from view, providing a clean and streamlined appearance.

By understanding the differences between these types of water coolers and water dispensers, we can choose the best option that fits our needs and preferences. Whether it's the convenience of a bottled water dispenser, the eco-friendliness of a bottleless water dispenser, the space-saving feature of a countertop model, or the ergonomic design of a bottom load dispenser, there's a solution out there for everyone.

Maintaining and Cleaning Your Water Cooler Dispenser

Ensuring your water dispenser remains clean and sanitary is crucial for maintaining the quality of drinking water it provides. In this section, we're diving into the best practices for keeping your water coolers in top condition, focusing specifically on sanitising the dispenser and preventing mould and bacteria growth.

Sanitising the Dispenser

Sanitising your water cooler dispenser should be a routine part of your maintenance schedule. We recommend doing this every 3 to 6 months, depending on the usage level and the manufacturer's recommendations. The process involves a few straightforward steps:

  1. Unplug the water cooler from the power source to ensure safety.

  2. Remove the water bottle and drain any remaining water from the reservoirs.

  3. Prepare a sanitizing solution by mixing 1 tablespoon of unscented bleach with 1 gallon of water. For those who prefer a more natural option, a mixture of equal parts distilled white vinegar and water can also be effective.

  4. Clean every part of the dispenser that comes in contact with water using the sanitizing solution. This includes the taps, the water guard, and the reservoir. A clean, lint-free cloth or sponge should be used for this purpose.

  5. Rinse thoroughly with clean water to ensure no sanitizing solution is left behind.

  6. Finally, replace the water bottle, plug the cooler back in, and dispense a few glasses of water before using it to drink, to ensure the system is flushed.

Preventing Mold and Bacteria Growth

Mold and bacteria thrive in moist environments, making water dispensers a potential breeding ground if not properly maintained. To prevent their growth, we advocate for the following practices:

  • Regular Cleaning: Consistent cleaning of the external parts of the water cooler, such as taps and drip trays, plays a significant role in preventing mold and bacteria buildup.

  • Dry Surfaces: Ensure that the area around the dispenser, especially the drip tray, is kept dry and clean. Standing water is a magnet for bacteria and mold.

  • Quality Water Source: Use water from a reliable source. Water that's been properly treated and bottled lessens the likelihood of bacteria and mold growth inside your dispenser.

  • Air Circulation: Place the water cooler in an area with good air circulation. Stagnant air can contribute to the growth of mold and mildew.

  • Replacement Schedule: Be mindful of the manufacturer’s recommendations for replacing water filters or any other parts. Using old filters can not only affect the taste of the water but also encourage the growth of unwanted organisms.

By following these steps, we can ensure that our water coolers remain clean, functional, and safe for everyone to use. Remember, a well-maintained water dispenser is key to enjoying fresh, clean drinking water without the worry of contamination.

Troubleshooting Common Issues with Water Cooler Dispensers

When it comes to ensuring that our water coolers perform optimally, addressing common issues promptly can make all the difference. Here, we'll dive into some typical problems you might encounter with water dispenser units and offer practical solutions.

Dispenser Not Dispensing Water

If you find that your water dispenser is not dispensing water as it should, there could be several causes behind this. First, check to make sure that the water bottle isn't empty and that it's properly seated. If your dispenser uses a filtration system, it might be time to replace the filter, especially if it's been more than 2-3 months since the last change. Another potential issue could be air bubbles trapped in the water line. In this case, we recommend draining a few glasses of water from both the hot and cold faucets to remove any air pockets.

Water Tastes or Smells Unpleasant

Unpleasant tastes or odors emanating from your water dispenser often point to a need for cleaning or filter replacement. The growth of mold or bacteria within the unit can lead to a noticeable decline in water quality. Regularly sanitize your water cooler by following manufacturer guidelines and replace filters within the suggested timeframe. Additionally, always source your water from a reliable and clean provider to prevent contamination.

Leaks or Drips

Leaks or drips in water dispensers can be frustrating. First, ensure that the spill tray isn't overflowing and is emptied regularly. Next, check all external connections for tightness and the water bottle for any cracks or leaks. If the problem persists, inspect the seals and the taps. Worn-out seals or malfunctioning taps may need replacement. Remember, prompt attention to leaks not only prevents water waste but also protects the area surrounding your water cooler from potential damage.

Dispenser Making Strange Noises

Strange noises coming from your water dispenser should not be ignored. Gurgling sounds are normal and usually indicate the cooling process is working. However, loud or unusual noises could signal an issue with the compressor or other internal components. Ensure the dispenser is positioned on a level surface and that there's adequate ventilation around it. If the noise continues, consulting the manufacturer or a professional technician might be necessary, as internal repairs can often require specialized knowledge.

Dispenser Not Cooling or Heating Water

A dispenser that's not cooling or heating water adequately can diminish the convenience of having a water cooler in the first place. For units that offer both hot and cold water functionalities, check if the respective switches are in the correct positions. Insufficient temperatures may also be a sign that the dispenser's compressor or heating element is malfunctioning. In some instances, adjusting the thermostat (if available) can resolve the issue. Should these steps not yield results, professional service may be needed to diagnose and fix the problem.

By understanding these common issues and knowing how to effectively troubleshoot them, we can ensure that our water dispensers continue to provide refreshing, clean water whenever we need it. Regular maintenance and timely intervention can significantly extend the life and performance of water coolers, making them a reliable amenity in our homes or workplaces.


We've explored the essential steps to tackle common issues with water cooler dispensers ensuring they deliver the best performance. Addressing problems like leaks, odd tastes, or malfunctioning temperature controls promptly makes all the difference. Let's not forget regular maintenance is the backbone of a long-lasting, efficient water cooler. By following our guidance, we're confident you'll enjoy refreshing, clean water every time. Remember, a well-maintained water cooler is more than just a convenience—it's a cornerstone of daily hydration and well-being.

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